Project Management
PMBOK
PMBOK – Procurement Management – Terminology
Specification – precise description of a physical item, procedure, or service. The SOW supplements the specification in describing what must be done to complete the project. Privity – legal relationship that exists between any contracting parties (e.g. if company “A” hires “B” and “B” subcontract to “C”, “C” is not legally bound by anything “A” … Continue reading
PMBOK – Procurement Management – Contract elements & negotiation
Elements of a Contract Offer Assent to certain terms by both parties Acceptance Agreement, written or spoken Consideration Something of value Legal Capacity Able to contract Legal Purpose No violation of public policy Stages of Contract Negotiation Protocol Introductions Probing Identify concerns, strengths, weaknesses … Continue reading
PMBOK – Procurement Management – Contract Types
Cost Reimbursable Advantages Disadvantages Simpler contract SOW Required auditing sellers invoices Usually required less work to write the scope than FP Requires more work for buyer to manage Generally lower cost than PL because the seller does not have to add as much for risk. Seller has only a moderate incentive to control costs … Continue reading
PMBOK – Procurement Management – Contract Types
Contract Types and Risk 1. Fixed Price 2. Cost-Reimbursable 3.Time & Material CR Buyer has risk, as total cost are unknownYou are buying “what to do” from seller. Cost plus fee or Cost Plus Percentage of Cost (CPPC) No valid for federal contracts. Sellers are not motivated to control cost, used when buyer can tell … Continue reading
PMBOK – Procurement Management
Knowledge Areas Major Processes Primary Inputs Tools & Techniques Primary Outputs PROCUREMENT Plan Purchases & Acquisitions Determining what to procure and when and how (make or buy) 1. Enterprise Environmental Factors 2. Organizational Process Assets 3. Project scope … Continue reading
PMBOK – Risk Management – Risk Register
Risk Register – (Output of Risk Identification) List of Identified Risks (including root causes and assumptions) List of Potential Responses Root causes of Risks Updated Risk Categories (RBS which is developed in RMP is enhanced or amended) Updates after Qualitative Risk Analysis Relative Ranking or Priority list of Project Risks Risks grouped by categories List … Continue reading
PMBOK – Risk Management
Knowledge Areas Major Processes Primary Inputs Tools & Techniques Primary Outputs RISK Risk Management Planning Deciding how to approach and plan risk management activities. 1. Enterprise Environmental Factors 2. Organizational Process Assets 3. Project Scope Statement 4. Project Management Plan 1. Planning meetings and analysis 1. Risk … Continue reading
PMBOK – Communications Management – Reports & Meetings
Objectives of a Kickoff Meeting Get to know each other Set team goals and objectives Review project status Review project plans Identify problem areas Establish responsibilities and accountabilities Obtain commitments Barriers to Communications (which lead to conflict) Lack of clear communication channels Physical or temporal … Continue reading
PMBOK – Communications Management – Types of Communications
Communications Model Communicator The originator of the message Message Thoughts, feelings, or ideas reduced to “code” that is understood by both sender and receiver Medium The vehicle or method used to convey the message Recipient The person for whom the message is intended [Sender] — Encoding à Transmission à Decoding — [Receiver] à Feedback … Continue reading
PMBOK – Communications Management
Knowledge Areas Major Processes Primary Inputs Tools & Techniques Primary Outputs COMMUNICATIONS Communications Planning Determining the information and communications needs of the stakeholders 1. Enterprise Environmental Factors 2. Organizational Process Assets 3. Project Scope Statement 4. Project management plan .Constraints .Assumptions Communications requirement analysis Communications Technology … Continue reading
PMBOK – Human Resource Management – Forms of Organisation
Forms of Organization Functional A hierarchical organization where each employee has one clear superior, staff are Grouped people by areas of specialization, and managed by a person with expertise in that area. Project manager has no formal authority of resources and must rely on informal power structure and his own interpersonal skills to obtain resource … Continue reading
PMBOK – Human Resource Management – Motivational Theory
Motivational Theory: Content & Process Theories Content: “What” energizes, directs behavior – Maslow’s Hierarchy of Needs Theory Physiological (need for air, water, food housing, clothing), Safety (security, stability, freedom from harm), Social (love, affection, approval, friends, association), Esteem (accomplishment, respect, attention, appreciation), Self-Actualization (self fulfillment, growth, learning) Hertzberg’s Motivator/Hygiene Theories (Motivator: Responsibility, Self-Actualization, Professional Growth, … Continue reading
PMBOK – Human Resource Management – Leadership
Leadership Styles Autocratic PM makes decision without soliciting information from team Consultative Intensive information solicited; PM makes decision Consensus Team makes decision; open discussion and information gathering by team Directing Telling other what to do Facilitating Coordinating the input of others Coaching Instructing others Supporting Providing assistance along the way Linear Responsibility Chart (LRC) … Continue reading
PMBOK – Human Resource Management – Processes
Acquire Project team: improves the competencies and interaction of team members to enhance project performance. Includes improving skill and feeling of trust and cohesiveness. Inputs : EE factors (availability, ability, experience, Interest, cost), OP assets, R&R, Project Org Chart, Staffing Mgmt Plan. Tools & Techniques: Pre-assignment, Negotiation, Acquisition, Virtual teams Outputs: Project Staff Assignments, resource … Continue reading
PMBOK – Human Resource Management
Knowledge Areas Major Processes Primary Inputs Tools & Techniques Primary Outputs HUMAN RESOURCE Human Resource Planning Identifying and documenting project roles, responsibilities and reporting relationships as well as creating the staffing management plan 1. Enterprise Environmental Factors2. Organizational Process Assets 3. Project management plan .Activity resource requirements 1. Organization charts … Continue reading
PMBOK – Human Resource Management – Key Roles
Role of Sponsor During initiation: to provide financial resource, provide requirements, SOW, info for Prelim project scope statement, dictates milestone, issue project charter, set priority between projects and triple constraints, Act as a protector of the project During planning: May review WBS, supply initial risks, determine reporting needs, provide expert judgment, approve PMP During project … Continue reading
PMBOK – Quality Management
Knowledge Areas Major Processes Primary Inputs Tools & Techniques Primary Outputs QUALITY Quality Planning Identifying which quality standards are relevant to the project and determining how to satisfy them. 1. Enterprise environmental factors 2. Organizational Process Assets 3. Project Scope Statement 4. Project Management Plan … Continue reading
PMBOK – Cost Management
Knowledge Areas Major Processes Primary Inputs Tools & Techniques Primary Outputs COST Cost Estimating Developing an approximation of the costs of the resources needed to complete project activities 1. Enterprise environmental factors2. Organizational Process Assets 3. Project Scope Statement 4. Work breakdown structure 5. WBS dictionary 6. Project Management Plan Schedule Management Plan … Continue reading
PMBOK – Time Management
Project Time Management – processes required to ensure timely completion of the project Time Management – In small projects Activity Definition, Sequencing, Resource Estimation, Duration Estimation and Schedule development are so tightly linked that they are viewed as single process. Knowledge Areas Major Processes Primary Inputs Tools & Techniques Primary Outputs TIME … Continue reading
PMBOK – Scope Management
Project Scope Management – processes required to define what work is required and ensure that the project includes only that work required to complete the project. Involves managing both product scope and project scope. Processes outlined are used to manager the project scope only. Knowledge Areas Major Processes Primary Inputs Tools & Techniques Primary Outputs … Continue reading