Project Management
PMBOK
PMBOK Math Formulas
1. PERT (P + 4M + O )/ 6 Pessimistic, Most Likely, Optimistic 2. Standard Deviation (P – O) / 6 3. Variance [(P - O)/6 ]squared 4. Float or Slack LS-ES and LF-EF 5. Cost Variance EV – AC 6. Schedule Variance EV – PV 7. Cost Perf. Index EV / AC … Continue reading
PMBOK – Scope Management – ITTO
Scope: Inputs Tools & techniques Outputs Collect Requirements (Planning) Project Charter Interviews Requirements Documentation Stakeholder Register Focus Groups Requirements Management Plan Facilitated Workshops (JAD or QFD) Requirements Traceability Matrix Group Creativity Techniques Group Decision Making Techniques Questionnaires and Surveys Observations Prototypes Inputs Tools & techniques Outputs Define Scope (Planning) Project Charter Expert Judgment Project Scope … Continue reading
PMBOK – Procurement Management – ITTO
Procurement Management: Inputs Tools & techniques Outputs Plan Procurements (planning) Scope Baseline Make-or-Buy Analysis Procurement Management Plan Requirements Documentation Expert Judgment Procurement Statement of Work Teaming Agreement Contract Types Make-or-Buy Decision Risk Register Procurement Documents Risk Related Contract Decisions Source Selection Criteria Activity Resource Requirements Change Requests Project Schedule Activity Cost Estimates Cost Performance Baseline … Continue reading
PMBOK – Risk Management – ITTO
Risk Management: Inputs Tools & techniques Outputs Plan Risk Management (Planning) Project Scope Statement Planning Meetings Risk Management Plan Cost Management plan Schedule Management Plan Communications Management Plan Enterprise Environmental Factors Organizational Process Assets Inputs Tools & techniques Outputs Identify Risks (Planning) Risk Management Plan Documentation Review Risk Register Activity Cost Estimates Information Gathering Technique … Continue reading
PMBOK – Communication Management – ITTO
Communications Management: Inputs Tools & techniques Outputs Identify Stakeholders (Initiation) Project Charter Stakeholder Analysis Stakeholder Register Procurement Documents Expert Judgment Stakeholder Management Strategy Enterprise Environmental Factors Organizational Process Assets Inputs Tools & techniques Outputs Plan Communications (Planning) Stakeholder Register Communication Requirement Analysis Communications Management Plan Stakeholder Management Strategy Communication Technology Project Document Updates Enterprise Environmental … Continue reading
PMBOK – Human Resource Management – ITTO
Human Resources Management: Inputs Tools & techniques Outputs Develop Human Resources Plan (Planning) Activity Resource Requirements Organization Charts and Position Description Human Resource Plan Enterprise Environmental Factors Networking Organizational Process Assets Organizational Theory Inputs Tools & techniques Outputs Acquire Project Team (Executing) Project Management Plan Pre-assignment Project Staff Assignments Enterprise Environmental Factors Negotiation Resource Calendars … Continue reading
PMBOK – Quality Management – ITTO
Quality Management: Inputs Tools & techniques Outputs Plan Quality (Planning) Scope Baseline Cost-Benefit Analysis Quality Management Plan Stakeholder Register Cost of Quality (COQ) Quality Metrics Cost Performance Baseline Control Charts Quality Checklists Schedule Baseline Benchmarking Process Improvement Plan Risk Register Design of Experiments Project Document Updates Enterprise Environmental Factors Statistical Sampling Organizational Process Assets Flow … Continue reading
PMBOK – Cost Management – ITTO
Cost Management: Inputs Tools & techniques Outputs Estimate Costs (planning) Scope Baseline Expert Judgment Activity Cost Estimates Project Schedule Analogous Estimating Basis of Estimates Human Resource Plan Parametric Estimating Project Document Updates Risk Register Bottom-up Estimating Enterprise Environmental Factors Three-Point Estimates Organizational Process Assets Reserve Analysis Cost of Quality Project Management Estimating Software Vendor Bid … Continue reading
PMBOK – Time Management – ITTO
Time Management: Inputs Tools & techniques Outputs Define Activities (Planning) Scope Baseline Decomposition Activity List Enterprise Environmental Factors Rolling Wave Planning Activity Attributes Organizational Process Assets Templates Milestone List Expert Judgment Inputs Tools & techniques Outputs Sequence Activities (Planning) Activity List Precedence Diagramming Method (PDM) Project Schedule Network Diagrams Activity Attributes Dependency Determination Project Document … Continue reading
PMBOK – Integration Management – ITTO
Integration: Inputs Tools & techniques Outputs Develop the Project charter (initiation) Project statement of Work Expert Judgment Project charter Business case Contract Enterprise Environmental Factors Organizational Process Assets Inputs Tools & techniques Outputs Develop the Project management plan (planning) Project charter Expert Judgment Project Management Plan Enterprise Environmental Factors Organizational Process Assets Inputs Tools & … Continue reading
PMP – Integration Management Questions
Integration Questions Lessons learned are completed by? Project team What are the major constraints on a project? Refers to the Triple Constraints: Cost, Time, Quality, along with customer satisfaction and scope of work. When many changes are made to a project, what should a project manager do? Make change as needed, but maintain a … Continue reading
PMP – Procurement Management Questions
Procurement Questions What is make or buy analysis? A technique used to determine whether a product can be produced cost effectively by the organization. What are contract incentives? Inducements provided by the buyer to the contractor in an attempt to ring the objectives and interests of the contractor in line with those of the … Continue reading
PMP – Quality Management questions
Quality Questions What are control limits as used in control charts? Control limits describe the natural variation of a process. Assignable cause is a point outside the control limits Define “kaizen”? Continuous improvement. Small improvements in products or procedures to reduce costs and ensure consistency of performance of product or service. What is gold-plating? … Continue reading
PMP – Cost management questions
Cost Questions What is life cycle costing? Concept of including acquisition, operating, maintenance, and disposal costs; total cost of ownership Which of the following includes an audit; Administrative Closure or Contract Closure? Contract Closure includes an audit. What is “chart of accounts”? Coding structure used to report financial information in general ledger. Code of … Continue reading
PMP – Time Management questions
Time Questions What is the critical path? The longest path through the network which represents the shortest amount of time in which the project can be completed. What is crashing? Taking action to determine how to obtain the greatest amount of duration compression for the least incremental cost; generally increases cost. What is fast … Continue reading
PMP – Communication Management Questions
Communications Questions What is a project “war room”? What is its primary benefit? A single location for the team to get together for any purpose. It provides a repository for project artifacts, records, and up-to-date schedules and status reports. It gives an identity to the project team. Describe the six parts of a Communications … Continue reading
PMP – Human Resource Management questions
HR Questions Which are the five methods of managing conflict is recommended? Why? Problem Solving/confrontation because both parties can be fully satisfied if the work together to find a solution that satisfies both their needs. What are the three types of project interfaces that serve as inputs to the organizational planning process. When can … Continue reading
PMP – Scope Management Questions
Scope Questions Why is a careful and accurate needs analysis important? To make sure customer or stakeholder expectations can be identified and satisfied. How is a change control board used? Can there be more than one? To approve or reject change requests according to responsibilities defined and agreed upon by key stakeholders. Multiple CCBs may … Continue reading
PMBOK – Professional Responsibilities
Routine Government Fee (Transfer Fee) – only government official can collect routine government fees (this is not a bribe) Company Policies – It is the project manager’s professional responsibility to ensure that company policies are followed during the project. Copyright laws – do not violate Employee mistake – when a team member makes a mistakes, … Continue reading
PMBOK – Procurement Management – Contracting
Contracting Centralized Decentralized + More economical + Project Manager has more control + Easier to Control + Contracting personnel are more familiar with project + Higher degree of specialization (expertise) + More flexible and adaptable to project needs + Orders can be consolidated – Duplication of contracting efforts – May become a bottleneck – … Continue reading