PRINCE2 Organisation & Team

The Organisation Component
The organisation and effective use of people assigned to manage a project need to be considered from the view point both of their specialist skills and their individual personalities. Responsibilities need to be defined within a team structure to ensure that management is both efficient and responsive.

Within PRINCE2, responsibilities are defined in terms of roles, rather than individuals. Assignment of roles to individuals is a decision for each project to take, and the same individual may be assigned to more than one role, or to different roles at different stages of the project.

The Project Board
The Project Board is the ultimate authority for the project and is normally appointed by senior management (often at Director-level) to take overall responsibility and control of a PRINCE2 project. The Project Board consists of three senior management roles, each representing major project interests.

  • Executive - appointed by corporate/programme management to provide overall project guidance and assessment throughout. The Executive represents the interests of the business in the project.
  • Senior User/Customer - representing users or customers of the outcome or the major products from the project.
  • Senior Supplier - representing areas which have responsibility for providing the specialist “know-how” and/or committing Supplier resources for the solution.

 

Project Manager
A Project Manager will normally be appointed to assume day to day responsibility for planning and management of the project throughout all its stages. The Project Manager takes direction from the Project Board and is responsible for managing the Processes, planning and delivering the products of the project, on-time, within budget, meeting the technical and quality criteria agreed with the Project Board.

 

The Team Manager
In a large or complex project, one or more Team Managers may be assigned the responsibility for ensuring that the products of one or more particular specialist stages of work are produced on schedule, to the defined and agreed quality standards, and within budget.

Depending on the resources required and/or skills available, the Project Board may choose to appoint:

  • one Project Manager, supported by a Team Manager for each major area of specialist activity;
  • one Project Manager who also takes on the role of Team Manager throughout the project;

(Specialist) Teams
The Project and/or Team Manager have responsibility for Teams of specialist staff, tasked to carry out the activities and produce the Products of the stage. The team organisation, responsibility definitions and the allocation of these responsibilities to individuals will depend upon the size and nature of the project and the skill mix available. PRINCE2 recognises the need to establish Team Manager roles where appropriate; Team Manager and Team Leader roles may be synonymous.

 

 

PRINCE2 TM is a Trademark of the Office of Government Commerce. The PRINCE2 Cityscape logo TM is a Trade Mark of the office of Government Commerce, and is Registered in the U.S. Patent and Trademark Office. Diagrams ©Crown Copyright 2005.

 

 

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