Function
The Project Manager role is accountable for successful delivery from project commencement to project completion, through the Initiating, Planning, Execution, Monitoring and Control and Closing phases.
Role
The role of a Project Manager is to:
- Provide decision making authority across all technical and business process related issues
- Commit the Delivery Model in conjunction with the Program manager
- Ensure that contractual agreements with solution providers and vendors are managed
- Identify, maintain and manage project budgets
- Manage project to ensure that the project remains within agreed scope, schedule, cost and quality
- Ensure best value for Company in respect to negotiations / contracting with both internal and external suppliers
- Ensure funding arrangements are in place
- Manage scope and settle trade-offs/compromises, if required, to meet project deadlines with Customer and solution providers
- Provide project reports through Program Office
- Identify team resources required in conjunction with all the Program Managers
- Form the project team
- Maintain resource capability across the project
- Ensure that IT, infrastructure, process and organisation elements of a project are addressed and integrated
- Manage project plan and schedule
- Maintain resource capability across project
- Promptly resolve project issues and remove associated project delays
Accountabilities
The Project Manager is accountable for
- Formation of the project team
- Identification and engagement of resources required for the project team
- Managing and maintaining a project plan in line with the Work Breakdown Structure
- Lodging the project plan with the Program Office
- Ensuring contracting arrangements are in place for potential vendors
- Ensuring that appropriate funds are available as necessary
- Preparation of Delivery Model
- Managing team meetings
- Facilitating the preparation of the Business Requirements Specification
- Managing the Change Management process associated with the project
- Facilitating the preparation of the Solution Brief
- Ensuring Implementation plan is developed
- Manage the project to schedule, and cost including estimate to complete
- Engagement of internal and external suppliers of development resources (in conjunction with Corporate Procurement Teams)
- Ensuring that build activities are managed
- Ensuring that testing is complete and issues or defects are addressed
- Obtaining ‘endorsement to go-live’ from impacted areas
- Preparation of a deployment plan
- Managing the project through the Project / Operational Readiness Review
- Achievement of the delivery date
- Managing the deployment of technical, process, organisational and support elements of the solution
- Evaluation of project and team activities
- Project and Team closure
Deliverables
Deliverables for the project manager are:
- Project team comprising representatives from key impacted areas
- Delivery Model for the project
- Project Plan, with regular reports and updates
- Business requirements Specification
- Solution Brief
- Marketing plan
- Business Case
- Project readiness review documentation
- Technical, process, organisational and site components of solution
- Solution as defined in the Solution Brief
- Evaluation of project
- Evaluation by project team
Reporting Requirements
Weekly update of progress to the Program Office, delivered showing
- Project Status against Artemis schedule and budgets
- Change Requests
- Issues ( to be added to Project Issue Register)
- Risks (to be added to Project Risk Register)
Key Relationships
The key groups with whom the Project manager will need to interact include:
- Program office
- Project team members and their line managers
- Project Control Team
- Relevant testing team
- Integration team
- Project owner
- Project director
- Corporate Procurement Teams
- Business Case Funding release Forum
- Associated companies.
- Technology Partners, Vendors and Suppliers
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